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Proficient Email Use at Work

Aren’t you thankful? Aren’t you thankful that you no longer have to go to the post office, buy a stamp and access your correspondence? Of course envelopes and long lines not withstanding. To many though in this era, they even have no idea what it meant to own or operate a Post Office (Box), except anxiously waiting for the postman to love letters in the high school days. Close to 90% of communication today revolves around the internet, with Email taking a big percentage of the share. With just a click your communication can be across the Atlantic-already! In seconds, even less. And of course like every other good thing, this comes at a cost. Email use, or lack of there of, can still be a factor that determines employee productivity. If you are the kind whose work revolves around email, then this is for you. Like any other new technology, as much as it is important, it’s got its detriment; your attention is bound be divided as your output slowly dwindles. Yet we haven’t even mentioned social media yet-just email. That’s why it’s important to cultivate a discipline when it comes to handling your electronic email, office and personal. The other extreme is totally getting swamped in your daily duties and forgetting that you are part of a team, and because of that, neglecting all internal communication on the internal office thread. For coherence at workplaces both extremes may be avoided by adopting patterns that create a balance, after all human nature has a tendency to violate good things-even good things like email. Here are a few basic principles may help address. Frequency Determine when how often you are going to check mail, if you anticipate […]

What about Email?

I committed a crime the other day, a cyber crime,  if you like. I considered sending an email to one of those exposed emails I get in my inbox. Those emails the sender doesn’t consider should be sealed under ‘BCC’, All of a sudden, you get some update email with lists of people in the same business you have been dying to meet, connect. Many of us are familiar with the spam button a result of this practice, but that’s just one of the shortcomings of email, email posses a whole lot of other advantages for your company. Whether you have maximized these is another issue, altogether. 1. Identity Staff emails for example give corporate identity to your staff, free them from their sarah@somelousywebsite.com and give them identity. Their business cards may go places you have never dreamt about. And that’s mileage. 2. Correspondence This is supposed to be obvious, but it is not, emails when handled well give a uniform voice to the organization, an email from the director circulating through the day for example commands staff attention, those at the top of the ladder in your organization should make sure internal communication is constant and informative as it creates a sense of “we are together in this.” 3. Updates Some opportunities never arrive in your Facebook inbox. Most like minded in your business are always informing you of workshops, new opportunities via your email, another reason for you to make most of email. 4. Visibility Imagine each staff sent out a signed message with their company website to a close friend using company email. That’s enough to invite curiosity into what your company does. Website traffic may increase, that’s a role email plays effectively too. So encourage you staff to frequently use. 5. […]